The personal data gathered on this website, or when you contact us in connection with Portugal's Presidency of the Council of the European Union are processed in accordance with the General Data Protection Regulation (GDPR) and other legislation applicable to personal data protection.

In accordance with Articles 13 and 14 of the GDPR, the following statement describes how we process the personal data we receive when you use our website, when you subscribe to our newsletter or when you contact us using the contact form, by email, telephone or post, as well as your rights and how you can exercise them.

1. General Information

1.1. Data Controller

In accordance with Article 4(7) GDPR, the controller of your personal data is:

Mission Structure for Portugal's Presidency of the Council of the European Union in 2021/Ministry of Foreign Affairs:

CCB - Centro Cultural de Belém
Praça do Império
1449-003 Lisboa – Portugal
Telephone: 211 505 980
email: [email protected]

1.2. Data Protection Officer

In accordance with Article 37(1)(a) GDPR, the Data Controller has appointed a Data Protection Officer, who may be contacted as follows:

CCB – Centro Cultural de Belém
Praça do Império
1449-003 Lisboa – Portugal

Telephone: 211 505 980

email: [email protected]

1.3. Personal data

"Personal data" is understood to mean any information concerning an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person (Article 4(1), GDPR).

1.4. Legal basis for processing

Your personal data are processed in accordance with the following provisions of the GDPR:

• Article 6(1)(a), in situations where the data subject has given his or her consent;

• Article 6(1)(b), if processing is necessary for the performance of a contract or in order to take steps prior to entering into a contract;

• Article 6(1)(c), if processing is necessary for compliance with a legal obligation to which the Mission Structure for Portugal's Presidency of the Council of the European Union in 2021 is subject;

• Article 6(1)(d), if processing is necessary in order to protect the vital interests of the data subject or of another natural person;

• Article 6(1)(e), if processing is necessary for performing a task carried out in the public interest or in the exercise of official authority vested in the controller.

2. Data processed when you visit this website

2.1. Data Collection

Whenever a user accesses this website, data on that activity are temporarily stored and processed in a log.

The tracking tool employed to analyse use of this website is configured to ensure that no personal data are gathered.

Users' IP addresses are also anonymous, so that it is not possible to track the activity of natural persons.

Even so, if you do not wish your activity on the website to be recorded and analysed, you can turn on the "Do not track" option on your browser. When you switch this on, your browser sends a message to our website, saying that you do not want your activity to be tracked.

To find out how to do this, type the following into a search engine: "turn on do not track [name of browser used]".

Information gathered by tracking tool:

• Access request (filename), date and time of request;
• Browser type and version;
• Browser language;
• Operating system of device used to access website;
• Type, brand and model of device used;
• Screen resolution used;
• Plugins used (such as Flash, Java);
• Original URL (previous page accessed by user);
• IP address (anonymised);
• Country and region from which website is accessed;
• Downloads;
• Clicks;
• Number of forms sent.

2.2. Session Cookies

When you access each page of this website, this generates the so-called temporary cookies, to facilitate browsing. These cookies do not contain personal data and are deleted at the end of each session (when the user leaves the page or closes the browser). This website does not use technology that permits monitoring of user access behaviour.

2.3. Use of social media plugins

We make use of social media plugins (software that enables sharing of functions) in order to make the information we provide more interesting through interaction with you and other users.

This website provides plugins for interaction with the following social networking sites: Facebook, Instagram, YouTube, Twitter and Flickr.

Personal data will not be transmitted to the plug-in providers when you visit our website. Only if the content is viewed in its original version can your data be accessed by the respective social network.

We stress that social networking sites store the data of their users (for example, personal information, IP address, etc.) in accordance with their own data use policies, in particular for commercial purposes.

To learn more about how social networking sites process the data of their users, consult the information provided by each provider on the following links:

• Facebook
• Instagram
• Twitter
• YouTube (Google)
• Flickr

Please note that we have no influence over or knowledge of how your data are collected by the social networking sites, how those data are used nor with what entities they are shared.

For this reason, you should check carefully what personal data you make available to social networking sites when you use our website. If you do not wish social networking sites to gather your data through your communication with our website, you should communicate with us using the other channels provided on this website, in particular by using the email address [email protected], the contact form, by telephone or by post.

3. Personal data processed when you contact us

When you contact us, your data and information provided by you are processed in order to contact you and deal with your information request, and also to send you information through the newsletter service, if you have subscribed to it. These data will be processed and stored, in accordance with the GDPR, until the end of Portugal's Presidency of the Council of the European Union, in other words, until 30 June 2021.

If the duty to respond to a request from you does not lie within our area of competence and responsibility, your request may be forwarded to the competent authorities without your prior consent, in accordance with the provisions of the GDPR, provided it is legitimate to presume that the forwarding of the matter safeguards your interest and that no sensitive personal data are involved (Article 6(1)(e) GDPR).

4. Your rights

4.1. In your relationship with us and as the data subject, you have the following rights under the GDPR:

• Right of access, Article 15;
• Right to rectification, Article 16;
• Right to erasure ("right to be forgotten"), Article 17;
• Right to restriction of processing, Article 18;
• Right to data portability, Article 20;
• Right to object, Article 21.

NB: The right relating to automated individual decision-making, including profiling (Article 22) has no practical application here.

If the processing of your personal data is based on your consent, you have the right to revoke that consent unconditionally at any time. Such withdrawal of consent does not affect the lawfulness of any use based on consent at a date prior to its withdrawal (Article 7(3) GDPR).